EduBill Features: Fee Tracking, WhatsApp Receipts & Defaulter Management
Built for Coaching Centres. Not Large Corporations.
EduBill is coaching management software built for coaching centre owners, tuition class directors, and institute principals across India. Every feature is designed to save you time, reduce fee defaults by up to 70%, and help you collect 25–40% more fees, without any complexity or training. Trusted by 500+ institutes.
TL;DR: What are the key features of EduBill?
EduBill is a coaching management and fee management tool that helps coaching centres track collections, issue receipts, and follow up on dues from one dashboard.
- Student + batch management to keep records organised.
- Fee tracking (due dates, partial payments, pending list).
- PDF receipts + WhatsApp sharing for parents/students.
- Defaulters list + reports for faster collections.
How does EduBill compare to other tools?
A quick, high-level comparison for Indian coaching centres (feature availability varies by plan/provider).
| Category | EduBill | Classpro | Classplus | Proctur |
|---|---|---|---|---|
| Best fit | Coaching centres focused on fee collection | Mid-size coaching & school ERP | Coaching + online classes & content | Large coaching chains & institutes |
| Starting price | ₹399/month (annual) | ₹1,500/month+ | ₹999–₹2,499/month | Custom pricing (typically ₹2,000+) |
| Fee tracking & defaulters | Core focus — live defaulter list, partial payments | Available as part of full ERP | Basic — primary focus is online classes | Available, requires onboarding |
| WhatsApp receipt sharing | Built-in — one tap from the dashboard | Via WhatsApp Business API add-on | Automated messaging add-on | SMS/WhatsApp module available |
| Setup time | Under 15 minutes, no training | 1–3 days with onboarding team | Few hours to a few days | Days to weeks for full setup |
| Target institute size | 30–1,000 students (Tier 2/3/4 focus) | 100–5,000 students | Any size, but online-first | 500+ students, multi-branch |
Competitor details based on publicly available pricing pages and feature documentation as of May 2026. Verify current pricing directly with each provider.
All Your Students in One Place
No more scattered registers or lost files. Add every student once and keep all their information - contact details, batch, course, fees, neatly organised and searchable in seconds.
- Add students with parent contact, course and batch details
- Search and filter students instantly by name, batch, or payment status
- Manage multiple batches and courses under one account
- Store WhatsApp number for direct receipt sharing
- View complete payment history for every student
Rahul Sharma
Class 10 · Maths & Science · Batch A
Priya Patel
Class 12 · Physics · Batch B
Aman Singh
Class 9 · Full Course · Batch A
Always Know Who Owes You
Set fee amounts and due dates for each student or batch. EduBill gives you a live, real-time list of who has paid and who hasn't, so nothing slips through the cracks.
- Set monthly, quarterly, or custom fee schedules
- Real-time paid vs. pending dashboard, updated instantly on payment
- Track partial payments with exact remaining balance per student
- Record cash, UPI, bank transfer and other payment modes
- Apply discounts and concessions per student when needed
May 2025 – Fee Status
₹42,500
Collected
₹8,000
Pending
Professional PDF Receipts in Seconds
The moment you mark a payment, a branded PDF receipt is ready to share. Send it on WhatsApp instantly or print it, parents trust you more and disputes disappear.
- Instant PDF receipt generated on every payment
- Send directly to parent's WhatsApp with one tap
- Choose from multiple receipt templates to match your brand
- Every receipt is stored permanently, retrieve anytime
- Add your institute name, logo and address to every receipt
Receipt
#REC-2025-0487
Date
12 May 2025
Your Collection Report at a Glance
Stop tallying registers and spreadsheets at midnight. EduBill gives you a clear financial picture - daily, monthly, or any custom date range, with a single click.
- Daily and monthly collection summaries
- Custom date range reports for any period
- Batch-wise and course-wise fee collection breakdown
- Defaulter list with exact amount due per student
- Export reports to Excel or PDF for your records
Collection Report – April 2025
Never Let a Defaulter Slip Through Again
EduBill maintains a live defaulter list, students who haven't paid past their due date. You see every overdue amount at a glance and can act on it immediately, without digging through records.
- Live defaulter list updated automatically every day
- See exact overdue amount and number of days overdue
- Call or WhatsApp the parent directly from the defaulter list
- Filter defaulters by batch, course, or overdue duration
- Export defaulter list to share with your team
Auto-Remind Parents Before Fees Go Overdue
EduBill sends automated WhatsApp reminders to parents about upcoming and overdue fees, so you collect more money without making a single call yourself.
- Automatic reminders sent X days before the due date
- Follow-up reminders for overdue payments
- Personalised messages with student name and amount due
- No manual effort, set it once and it works on its own
- Available as an add-on on any plan
Bright Stars Coaching
Today, 10:02 AM
Bright Stars Coaching
Today, 10:02 AM
Your Whole Team on One Account
Add staff members and give them the right level of access. Your receptionist can collect fees and print receipts while you keep control over reports and settings.
- Add multiple staff accounts with role-based access
- Owner controls what each staff member can see and do
- All activity logged, know who collected what and when
- Works from any device, desktop, tablet, or phone
Team Members
Rajesh Patel
Owner
Sunita Kumari
Receptionist
Anil Mehta
Teacher
Everything Included in EduBill
No hidden extras. No complexity. Just the tools you need to run your institute smoothly.
Student Management
Unlimited student profiles with batch, course and contact details.
Fee Tracking
Live paid vs. pending status with due dates for every student.
PDF Receipts
Instant branded receipts generated on every payment.
WhatsApp Sharing
Send receipts directly to parents on WhatsApp with one tap.
Partial Payments
Record part-payments and track exact remaining balance.
Defaulter List
Auto-updated list of overdue students with amounts due.
Collection Reports
Daily, monthly and custom range reports with one click.
Auto Reminders
WhatsApp reminders sent automatically before fees are due.
Batch & Course Mgmt
Organise students into multiple batches and courses.
Multi-User Access
Add staff with role-based permissions on your account.
Custom Branding
Add your logo and institute name to receipts and the app.
Works on Any Device
Fully responsive, use it from desktop, tablet or phone.
Secure & Private
Encrypted storage. Your data is never shared or sold.
Data Export
Export student lists, payments and reports to Excel or PDF.
WhatsApp Support
Direct support via email and WhatsApp when you need help.
Common Questions About EduBill Features
EduBill is fee management software for coaching centres that includes student management, fee tracking with due dates, PDF receipt generation, WhatsApp receipt sharing, partial payment recording, a real-time defaulters list, monthly collection reports, and multi-user access with role-based permissions. Every feature is built for small and mid-size coaching institutes in India, not large school chains. Most institutes get set up and collect their first fees within 15 minutes of signing up, with no training required.
Yes. EduBill is fully responsive and works on any device, desktop, tablet, or smartphone, so you can manage your institute from anywhere with an internet connection. The mobile layout is optimised for daily use: checking fee status, marking payments, and sharing receipts all work smoothly on a phone. Many coaching centre owners in Tier-3 and Tier-4 cities use EduBill exclusively on mobile.
Yes. EduBill generates a branded PDF receipt for every payment and lets you share it directly to a parent or student via WhatsApp with one tap. The receipt includes your institute name, student details, course, amount paid, payment mode, and date, everything a parent needs for their records. Sending 50 receipts takes under 2 minutes, compared to 60+ minutes with handwritten receipts.
Yes. EduBill records partial payments and tracks the exact remaining balance per student in real time. The defaulters list updates automatically every day, showing overdue students with the exact amount due and how many days the payment is overdue. You can call or WhatsApp a parent directly from the defaulters list without leaving the app. Institutes using EduBill typically reduce fee defaults by up to 70% in their first month.
EduBill is purpose-built for fee management at small and mid-size coaching centres in India, while Teachmint and Classplus target broader institute management including live classes, content libraries, and LMS features. EduBill focuses entirely on collections, PDF receipts, defaulter follow-ups, and financial reports, making it significantly simpler to set up and more affordable for institutes that primarily need fee tracking. Plans start at ₹499/month compared to much higher pricing for full-suite platforms. If your main problem is "I don't know who has paid this month," EduBill solves that specifically.
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